The Research Ethics Board

Reviews research proposals involving human participants and is mandatory for CMCC affiliated research.

The level of review for each project is determined by the Office of Research Administration (ORA) at the time of registration, according to its own procedures and to the Tri-Council Policy Statement, which governs research involving human participants in Canada. Once it has received a project, ORA will determine whether the project qualifies for expedited review or whether it must be reviewed by committee.

Note that for external submissions, the Research Ethics Board charges a fee for review. Please contact the for more information. If a project is not approved, it may be considered for resubmission with changes and may be subject to re-review up to three times.

When a project has been approved, a pdf file of a Certificate of REB Approval will be emailed to the Contact Investigator. It is the responsibility of the investigators to keep this document on file, as it contains: the Project Number, an identifier assigned at the time a project is submitted to the ORA; an REB Approval number, assigned at the time that the project was given ethical approval, and; the duration of approval.

Investigators must report on the status of their project, using the Project Report or Closure form provided below, by the expiry date listed on the certificate. Projects for which the expiry date has been reached, but for which the ORA has not received a status report, will be deemed closed, and will no longer be considered approved to continue testing.


Here are the CMCC templates for the Application to Involve Human Participants in Research. See the italicized descriptions for more information:

  • Faculty Proposal: Original Research: For use by faculty members in submitting a research project to the REB. "Original Research" includes projects entailing everything from surveys to randomized, clinical trials (RCTs).
  • External Proposal: Original Research: For use by all non-CMCC researchers.Principal Investigators are required to report on all projects receiving REB approval (including expedited approval), at least once annually, in order to maintain their approval status. The forms below must be used to report on projects, or close them out, before the annual renewal date as listed on the Certificate of REB Approval:
  • Project Report Form: This form must be used for projects within one year of receiving REB approval, unless otherwise specified. Once completed, it should be submitted to the ORA, where a ruling will be made as to whether or not the project can continue. A successful ruling will result in an updated Certificate of REB of Approval being issued.
  • Project Closure Form: Once data collection is complete, this form must be filled out and submitted to the ORA as notification that the project has moved on to data analysis phase, or has been closed out.